Privacy Policy

Introduction: Our Privacy Commitment

At Martínez and Associates, the trust you place in us by sharing your personal, financial, and legal information is important to us. It is vital that our fundamental values of ethics, professionalism, and transparency, which we apply across all aspects of client relationships, also play a major role in how we treat this information. This Privacy Policy clarifies how we collect, use, safeguard, and share your information. We will ensure not only compliance with applicable United States or Texas privacy laws but that we go beyond these requirements to provide that your legal and business interests are protected by Martínez and Associates. Whether we are representing you in a real estate transaction, advising you on a civil or commercial issue, or have been engaged to provide accounting services, you can count on us to protect your information and to handle it in the most professional way possible.

Who We Are and How to Contact Us

Martínez y Asociados is a law and accounting firm in Dallas, Texas, with clients in the US. Under the general direction of Marcos Martínez, General Director / CEO, and co-founder Andrea Flores, as well as highly trained lawyers and accountants, we specialize in all types of legal and financial services.

If you have any questions about this Privacy Policy, or your data, you may contact us by:

Address: 1000 Main St Ste 920, Dallas TX 75202
Telephone: (972) 343-9878
E-mail: [email protected]
Business hours: Monday to Friday, 09:00-18:00

We invite you to call us for any clarification or concern associated with your privacy.

Coverage and Application of this Policy

This Privacy Policy applies to the treatment of all personal, financial, and legal data gathered from clients and visitors to our website (https://martinezyasociadosmexico.com/) or through other means of communication, such as telephone, e-mail, in-person meetings, or digital forms. The scope of this policy extends to all the services provided by Martínez and Associates, including but not limited to real estate law, civil law, commercial law, family law, corporate law, corporate governance, accounting services, and free legal advice. By using our services or contacting us, you are accepting the terms of this policy.

What Data We Collect

Martínez and Associates collect only information required for providing legal and accounting services complying with the highest quality standards. To this end, we may collect:

Identification data: full name, address, phone number, electronic address, date of birth, and documentation.
Employment and financial data: line of business, partner or person in charge, employment position, names of shareholders, signature samples, taxpayer registration data, bank accounts, financial statements, documents detailing inbound and outbound transactions related to your case.
Legal documentation: contracts, deeds, files related to litigations, processes or legal claims, and all correspondence related to your case or request.
Family and relationship data: marital status, dependents or family situation relevant for the provision of family law services.
Communications: messages, emails or notes resulting from consultations or interactions with any staff member.
Visiting patterns: IP addresses, browsers used, operating systems and browsing patterns through our website using cookies and analytics aimed at improving user experience in terms of functions and security.

We will only ask for information strictly required for the proper provision of our services and compliance with applicable legal or regulatory provisions.

How We Collect Your Data

We may gather personal data from or about you through the following means:

Direct submission: via a phone call, email, website form, or in-person meeting for a consultation or case management.
Written documentation: upon your submission of documents for legal proceedings on your behalf, for accounting or legal compliance purposes.
Internet services: via use of our website to request support, consultations, copies of materials, etc.
Third parties: with your permission we may receive information from other professionals (accountants, realtors, government offices and others) communicating on your behalf.

All data collected will be by lawful and fair means and with your express consent at all times.

Purposes for Which We Use Your Data

When we say we use the data solely for legitimate and necessary purposes, we mean purposes such as the following:

Provision of legal and accounting services as requested, in a manner bespoke to your requirements
Communication with you about your case, consultation, or service updates
Preparation and submission of legal documents, contracts, or filings on your behalf
Compliance with legal, regulatory, or tax obligations
Security of our site and digital ecosystem
Internal analysis and feedback from clients for the purpose of enhancing quality and efficiency of our services
Billing, invoicing, and collection management (if applicable)

We do not make use of data for profiling or automated decision-making and we do not sell or otherwise trade, sub-license, distribute or otherwise deal with your data for marketing or commercial purposes.

Legal Grounds for Our Processing of Your Data

We process your personal information on the basis of one or more of the following legal grounds:

Your freely given consent, where necessary (for example, for marketing and for publication of professional information to other legal and other third party professionals)
Performance of a contract, or steps taken before entering into a contract at your request
Compliance with a legal requirement under federal and state law, including but not limited to anti-money laundering law, accounting law, and client-identification requirements
Our legitimate interest in conducting and managing our business, ensuring client satisfaction, preventing fraud, and ensuring safety and security

We will fully respect your rights and will likewise seek your freely given consent where required.

How We Safeguard Your Data

Here at Martínez and Associates we take the security of your information very seriously. Strict physical, technical, and organizational measures are taken to safeguard against unauthorized access, disclosure, modification, or destruction of your information, including the following:

Physical security of the office building with restricted access to client files and documents
Digital data stored on secure company servers with password protected access to data and firewalls, anti-virus, and other industry-standard security measures
Back-up and off-site storage of electronic files
Internal policies restricting access to the data to those persons who are directly working on your file
Security training for all employees according to data privacy, confidentiality, cybersecurity, and other best practices
Secure email and document transfer between client and the firm, including use of password protected files and encrypted emails where needed

We review and upgrade our systems as technology and circumstances require.

Confidentiality & Professional Secrecy

Martínez and Associates is a Law Firm and Accounting Firm that observes the strictest standards of confidential professional practice. Attorneys, accountants, and administrative staff are subject to strict professional secrecy obligations. All information entrusted to us in the context of your representation is protected by the attorney-client privilege or, as the case may be, by the accountant-client confidentiality statute. We never divulge your information to third parties except with your express approval, or when required by law or Court order. We honor our confidentiality obligations without exception, and it is the foundation of our trust-based relationships with clients.

Disclosure of Your Data to Third Parties

We will not sell, rent, or trade your personal information to third parties. We may disclose your information only in the following cases:

With your written consent when working with other professional service providers (i.e. notaries, valuators, banks) that are necessary for solving your case
To comply with legal and regulatory requirements applicable to us; e.g., answering subpoenas/court orders, responding to government inquiries or regulations
To protect the rights, property, or safety of Martínez and Associates, our clients, or other individuals, if allowed by law
To effect a business reorganization, a merger, or an acquisition and advising you beforehand, whereby you will have the certainty that your information will be protected

Whenever disclosure is required, we require third parties to observe similar confidentiality standards and data protection.

International Transfers of Your Data

Although the primary jurisdiction of our firm comes from serving clients in the United States, it is possible that your facts or data will need to be processed or maintained on a server outside of your home jurisdiction (for instance, with cross border cases, or if cloud computing or a SaaS solution is in play). In those cases, we take precautions to ensure that your information receives an equivalent level of protection required by applicable U.S. law. We only engage vendors that are known to us as reputable service providers, and we employ secure transfer tools to maintain the integrity and safety of your data in any international exchange.

Retention of Your Data: How Long We Will Keep It

At Walk Jones, we will retain your personal, confidential, and case-related information for as long as it is required for the purposes for which it was collected, including legal, accounting, and regulatory purposes. In general:

We maintain our physical legal files and client records for a minimum of 5 years following the end of the professional relationship, unless local rules or laws impose longer retention periods.
For accounting/tax files, we maintain these according to IRS rules and other relevant regulations.
We retain electronic communications and website records as long as needed for business, security, or other purposes.

Once no longer required, your information will be securely destroyed and/or anonymized to prevent unauthorized access or use.

Your Rights as a Client or Website Visitor

As a client or visitor of Martínez and Associates, you have certain rights under U.S. and Texas privacy laws:

Right of Access: You have the right to request a copy of the personal or other data that we have on file.
Right of Rectification: You have the right to correct any incorrect or incomplete personal data we have on file about you.
Right of Deletion: You have the right to request deletion of your personal or other data, subject to certain legal and professional requirements.
Right of Restriction in the Use of Your Personal Data: In certain circumstances, you may request that we limit the use of your personal or other data.
Right of Portability Where Implemented: Right to request receipt or transmission of your electronic, machine-readable data in a structured and commonly used format to another provider-right only exists where ruled as applicable.
Right of Withdraw Consent: Right to withdraw any consent where processing is based on the consent you provided and not contractual or legal obligation where processing is required.

To exercise any of these rights, you must contact us at [email protected] or (972) 343-9878. We will make every effort to respond promptly, consistent with applicable law.

Data Collection by Cookies and Website Analytics

Our site employs cookies and other technologies to optimize your experience, provide security, and analyze traffic. Cookies are small data files stored on your device that help us remember preferences, perform requests, and analyze non-personally identifiable usage statistics. We may use third-party analytics software (for example, Google Analytics) to track how users interact with our site for the purposes described above, but we will not share any personally identifiable information with those companies.

Cookies can be managed in your browser settings. By continuing to use our site you agree to our use of cookies in line with this policy. For more detail or to opt-out from analytic tracking please contact us. For additional information, you may also review our Cookie Policy.

Children’s Data

Martínez and Associates does NOT knowingly collect or process information from children under the age of 18 years without verified parental consent.

Our services are directed primarily at adults and legal entities. If you think that a child has provided us with personal information without parental or guardian consent, we ask you to contact us immediately so we can take the necessary measures.

Data Breaches: Reporting and Response Protocols

In the highly unlikely event of a data breach compromising your personal data, we at Martínez and Associates will act quickly and transparently with an incident response plan that includes:

Prompt identification and containment of the breach.
Notification of affected clients as soon as practicable with information regarding the scope of the breach, the information affected, and suggested action steps.
Notification of the proper legal authorities (if necessary).
Mitigation steps to lessen damage and to prevent a similar future occurrence including appropriate remedial staff training and hardware upgrades.

We will seek to minimize any harm caused and keep you fully informed.

Links to Third Party Sites and Other Resources

Our Site may contain links to third-party websites or services for your convenience and reference. We do our best to only refer our users to sites that we have researched and that we believe are reputable, safe, and secure; however, Martínez and Associates do not control these outside sites and is not responsible for the privacy practices or the content of these websites. We encourage you to review the privacy policies of any third party site before submitting any personal information.

Changes to the Policy

We reserve the right to change our Privacy Policy at any time due to changes in applicable law, technological advances, or changes in our policies regarding the handling of information. Any such modification to this Privacy Policy will be announced on our website by posting a prominent notice with the last updated date. We encourage you to periodically review our Privacy Policy so that you are informed about how we protect your information. Your continued use of the Services will be deemed acceptance of the new policy.

How to Reach Us to Discuss Privacy Issues

Your privacy is important to us and we value your questions, comments, and concerns about this policy or our data practices. For any requests relating to the exercise of your rights, filing a complaint, or obtaining additional information, please contact our privacy team:

Martínez y Asociados
Address: 1000 Main St Ste 920, Dallas TX 75202
Phone: (972) 343-9878
Email: [email protected]

We will promptly and professionally respond to all questions. For more ways to get in touch, please see our Contact Us page.

When and Where this Policy Takes Effect – When We Update It

This Privacy Policy (“Policy”) is effective as of June 1, 2024. By interacting with Martínez and Associates as a client, website visitor/blog reader/commentator, potential client, or other interested party, you agree to the following terms. If you have any concerns with how we use your data, please do not use our services or feel free to contact us about your concerns. Your confidence in us, as well as your privacy, is the basis for our professional relationship. We take both of these aspects seriously.

Frequently Asked Questions (FAQs) About Your Privacy

Q: Do you share my info with other firms or the government?
A: We only share info with third parties, as necessary to work on your case, and only with your informed consent or as required by law.
Q: Can I see or edit my personal data?
A: Sure. Just email [email protected] or call us at (972) 343-9878 and we will be happy to help.
Q: Will you delete my data if I ask you to?
A: In the absence of a legal requirement or business necessity, we are generally willing to delete info in response to customer requests.
Q: Will you contact me for marketing reasons?
A: We never send people marketing materials without their permission, and you may unsubscribe at any time.
Q: Who do I call to report a suspected privacy breach?
A: Please contact our privacy division immediately at the above phone number.

Our Guarantee: Legal Certainty, Real Privacy

At Martínez and Associates, privacy is as significant to us as your legal and financial safety. We implement ethical, transparent, and client-caring practice in all areas of our data handling operations and make continuous improvements to our privacy policy so you can reach legal resolutions with peace of mind. We appreciate the trust you place in us!

Martínez and Associates